About the Role
The Administrative Coordinator is responsible for overall front office activities, including the reception area, mail, and facilities. Also responsible for directing and coordinating office services and related activities. Responsible for providing arrangements for office meetings and establishing a highly-efficient and effective front office and internal operation.
Requirements
Manage the reception area to ensure effective communications both internally and externally to maintain professional image
Greet guests, assisting families, and address issues
Handle administrative tasks such as file maintenance, answering the telephone, sorting mail, shipping packages, and supply inventory
Manage equipment, phone system, and other technology
Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
Negotiate the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Supervises the maintenance of office equipment, including copier, fax machine, etc.
Organize meetings and maintain calendar of events
Create materials according to departmental needs (forms, handouts, PowerPoint presentations, agendas, etc.)
Coordinate building maintenance, inspections and repairs
Assist Executive Team with scheduling appointments, maintaining communication with the Board of Directors, and following up on tasks related to Board decisions
Handle other duties as assigned
QUALIFICATIONS
High School Diploma, Bachelor’s degree preferred
2 years of administrative experience in a professional environment required.
Experience working in a fast-paced, high pressure, environment
Non-profit experience preferred.
Must have excellent communication skills, both verbally and in writing, and the ability to successfully multi-task and collaborate with others
Personal qualities of integrity, credibility, and dedication to the mission of LifeNet4Families
SKILLS
Demonstrated organizational, interpersonal and communication skills.
Excellent proofreading and editing skills
Proficient in Microsoft Office
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About LifeNet4Families
LifeNet4Families provides a gateway to stability for people in Broward County experiencing hunger, homelessness, and poverty. The key elements for delivering the mission are providing Food and Nutrition, promoting Health and Well-Being and Enabling Stability.